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WorldSharp™ Technologies, Inc. PO Box 699 Angel Fire, NM 87710 (505)445-2504
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WorldSharp™ Accounts Payable Accounting [Windows 95, 98, NT(4.0), 2000, Me, XP, 2003] Network Ready! The WorldSharp™ Accounts Payable Accounting System provides a convenient way for you to process invoices, print checks and maintain a history of your accounts payable. It can be used as a simple check writer or a sophisticated accounting system that allows entry of prepaid, accrual, recurring and pending items with disbursements as checks or ACH items. It can export files to ACH, check reconciliation and general ledger providing one of the most effective accounts payable systems available today. Vendor Records Vendor records may be displayed by vendor number or alpha key. The history for each vendor may be displayed on the screen or printed to the printer. As a new vendor is added to the system, information such as the vendor name and address, phone number, contact person and customer account number may be included. Many indicators may be specified for the vendor, such as: create a 1099 MISC, calculate state or local use tax for this vendor, use a specific template for this vendor, consolidate invoices for this vendor, create an ACH item instead of a check for this vendor. Invoice Entry Invoices may be entered in four areas. Disbursements - this area is for checks or other items which are to be processed during the current posting function. Even if invoices are entered in other areas they will be moved to this area for processing. Pre-paid/Accrual - This area is for pre-paid and accrual items. The system handles both the disbursement and monthly general ledger transactions for these items. Recurring Records - This area is for payments that are the same each month. These items may be moved to pending on the appropriate day of the month. Pending - This area is for items to be moved to the disbursement area at a later time. Invoices are added by entering the vendor number or part of the alpha key. Remembering or finding vendor numbers is not required for operation of the system as it will find the vendor by an alpha key. The operator then enters additional invoice information such as amount, date, invoice number and a two line description of the transaction. Up to 30 general ledger account numbers may be charged for each invoice. Up to 10 invoices may be consolidated on one check. General Ledger Transactions General ledger transaction numbers may consist of a general ledger number, a profit or cost center number and a project code. The number of digits used for each of these is determined by the operator and the sum of the digits may be up to 20. Any part of the general ledger transaction number may be alphabetic. General ledger transaction tickets may be printed using user defined parameters (continuous forms or single sheets). The general ledger numbers for invoices may be printed on checks if desired. A verification file may be used while entering invoices to insure that valid GL numbers, profit center numbers and project codes are being used. A GL history file may be maintained by the system if that feature is turned on by the operator. When this feature is utilized, transaction detail or summary records may be printed for transactions between certain dates. This would allow month-to-date, quarter-to-date or year-to-date reports. Both current and history transactions may be added or corrected. A report listing current GL transactions may be printed. A user defined general ledger EXPORT file may be created which may be uploaded to a mainframe General Ledger system. General Use Tax Support State and local general use taxes may be calculated and accumulated by vendor. A report with these amounts may be printed. The period covered may be a month, quarter or year. General Ledger Templates A template may be established and connected with a vendor which give the general ledger number of numbers normally used for invoices from that vendor. When invoices are entered, the user will not have to key the general ledger numbers. An invoice amount may be spread over the general ledger numbers by percentages. ACH and Wire Transfer Vendors may be coded so that payments may be wire transferred or directly deposited to checking or savings accounts. Files in standard ACH (Automated Clearing House) format are created for bank processing. User defined documents can be prepared for Deposit Advice's and Wire Transfer instructions. 1099 Processing The system prints 1099 MISC's in a standard or user defined format along with a report listing vendors receiving 1099's. Files may be produced for electronic reporting to the IRS. Each vendor may be coded as to whether it should receive a 1099 or not. The WorldSharp 1099 Preparation System which is included creates, prints and electronically files all 1099 tax forms. 1099 Laser Print This option allows the system to print 1099 forms and data on a laser printer using plain paper. This option saves the cost of expensive 1099 forms. Pre-paid/Accrual The Pre-paid/accrual option of the Accounts Payable Accounting System allows maximum ease in monitoring those items and preparing the appropriate disbursement and General Ledger entries. Pre-paid and accrual items may be entered with information necessary to calculate the future general ledger entries. The disbursement will be prepared for release at the appropriate time. If it is a pre-paid item, the check or ACH item will be released during the current processing. If the item is an accrual item, the check or ACH item will be released at the end of the term. Even if the amount to be accrued is approximated, the system will handle it. When the exact amount is known you may modify the check or ACH amount before the disbursement is released. A category designation may be assigned to each item so that you can get a report listing items in each category. Default GL accrual and prepaid account number may be stored in the control file to be used when adding new pre-paid and accrual items. Prices [Windows 95, 98, NT(4.0), 2000, XP, 2003]
*(order for multi-user version must be accompanied by an order for at least 2 workstation licenses) All features which were extra cost options in the DOS version are included in the Windows version at no extra charge. WorldSharp™ Home Page |
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©2007 WorldSharp™ Technologies, Inc. Privacy Notice Thursday, November 01, 2007
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